Evaluation of Hanen LLLI: privacy notice

September 2022

In line with the UK General Data Protection Regulation (GDPR), there are certain things that we want to let you know about how information will be processed in the evaluation of Hanen LLLI. In this privacy notice, we explain the legal basis for data processing, who will have access to participants’ personal data, how data will be used, stored and deleted, and who you can contact with a query or a complaint.

Who’s who?

This evaluation is being carried out by independent evaluators, the National Centre for Social Research (NatCen), commissioned by the Education Endowment Foundation (EEF).

You can find out more about NatCen at natcen.ac.uk.

You can find out more about the EEF at educationendowmentfoundation.org.uk

Who will access personal data?

NatCen are carrying out this evaluation and will have access to nursery and practitioner information, recordings and transcripts of interviews with nursery staff and program leaders, survey responses, children’s assessment data and sample files including nursery name and postcode, staff contact details and children’s names, dates of birth, Early Years Pupil Premium status (EYPP) and postcode. All assessment data, videos and interview and survey responses will be anonymised before being analysed.

McGowan Transcriptions is the transcription service we use to transcribe our interview data. They will have access to recordings and transcriptions from all interviews. McGowan Transcriptions is on our approved supplier list and compliant with all our information security policies.

Qualified speech and language therapists (and possibly nursery staff) will conduct assessments with children. They will have access to pupil names, dates of birth and pupil assessment scores only for the nurseries where they will conduct assessments.

How will the data be used?

The data collected will be used for research purposes only.

Assessment data from the vocabulary assessments and staff questionnaire on children’s social and emotional wellbeing will be used to inform our impact evaluation. All assessment data will be anonymised before being analysed.

Information and opinions gathered from videos, interviews and surveys with practitioners, managers and program leaders will be used to inform our process evaluation. All videos, interview and survey responses will be anonymised before being analysed.

All data will be treated with the strictest confidence – no nursery, staff or children will be identified in any report arising from the research.

For the purpose of research and archiving, NatCen will share data from the impact evaluation with the Department for Education, the EEF’s archive manager, the Office for National Statistics and potentially other research teams.

At the end of the research project, this data will be submitted to the ONS SRS in the EEF data archive (this is managed by FFT). This will include data only identifiable to the Department for Education and no information will be archived that could be used to directly identify individual pupils (for further information, see EEF’s archive privacy notice). Further matching to National Pupil Database (NPD) and other administrative data may take place during later research.

In addition to the evaluation of the Hanen LLLI programme, the EEF will fund an evaluation team to work on an overarching evaluation of the EEF’s Accelerator Fund activity, of which Hanen LLLI is one aspect. The focus of that work will be determined once the team has been appointed. The team may contact the headteacher and school staff participating in this project to ask if they would like to take part in that evaluation, for example completing a survey or taking part in an interview. This is not a requirement of taking part and will not be designed to be labour-intensive. If you have any concerns, please let us know.

NatCen will securely delete personal information about participants no more than one year after the evaluation is finished (by December 2024 at the latest). NatCen will securely delete the data of pupils who are not selected to take part in the evaluation in October 2022.

The legal basis for processing data

For this evaluation, NatCen is a data controller who also processes data. This means that we are responsible for deciding the purpose and legal basis for processing data. The legal basis for this project is “legitimate interest”. This means that we believe that there is a genuine reason for us to process this data (to evaluate the impact of Hanen LLLI), that this data is needed to fulfil this purpose (we couldn’t evaluate Hanen LLLI without this information), and that using this data won’t interfere with individuals’ interests, rights or freedoms.

Who can I contact with a query or a complaint?

You have the right to raise any concerns with the Information Commissioner’s Office (ICO) via their website at ico.org.uk/concerns.

You also have the right to object to your child’s information being used in this evaluation. If you object, please the NatCen research team know by emailing LLLI@natcen.ac.uk or by calling 0808 168 0239.

Contact information

If you have any questions about how your personal information will be processed, or about the evaluation, please contact the NatCen research team at LLLI@natcen.ac.uk or by calling 0808 168 0239.