In line with the EU General Data Protection Regulation (GDPR) 2018, there are certain things that you need to know about how the information we collect for this research will be looked after. A privacy notice explains how data we collect will be used. In this privacy notice, we explain:
- the legal basis for data processing,
- who will have access to personal data,
- how data will be used, stored and deleted, and
- who you can contact with a query or a complaint.
This research is being carried out by the National Centre for Social Research (NatCen). It is funded by the Youth Endowment Fund (YEF). You can find out more about NatCen at www.natcen.ac.uk and about the YEF at https://youthendowmentfund.org.uk/
While the study is being conducted, NatCen is the data controller and processor. Once this evaluation has ended and the data is archived in December 2021, YEF will be the data controller and YEF and the Office for National Statistics (ONS) will be joint data processors. The data controller and processor is responsible for deciding the purpose and legal basis for managing the data.
What is the legal basis for processing data?
The legal basis is legitimate interest. This means that we believe there is a good reason for us to collect and manage this data. And that this data is needed to evaluate and learn about the CRC Project. Using this data won’t interfere with individuals’ interests, rights or freedoms.
Who will have access to personal data?
NatCen’s research team will have access to the school leads’ names and their work contact details.
Schools will securely share the name, date of birth, UPN, and questionnaire responses of Year 5 and 6 pupils (also referred to as learners) with NatCen.
NatCen will have audio recordings of the teacher, mentor, parent interviews and learner focus groups and interviews. The recording will be transcribed for analysis purposes.
McGowan Transcriptions (www.mcgowantranscriptions.co.uk) is the service NatCen use to transcribe interview and focus group data. They will have access to recordings and transcriptions from interviews and focus groups, which are shared through a secure online transfer system. McGowan Transcriptions meet all of NatCen’s information security policies.
How will the data be used, stored and deleted?
The data collected for this study will only be used for research purposes. During the study, NatCen will store and manage all data securely and confidentially. Only the research team will have access to the data. At the end of the study, NatCen will write a report summarising the evaluation findings. The report will not identify any individuals or schools who took part. All personal information, and any other data held, will be securely from NatCen records after the study is completed in December 2022.
Once the study has finished, quantitative learner data collected for this research will be archived (or in other words stored) to allow for future research and analysis, and to assess the long-term outcomes of the CRC Project. Learner data will be held in the archive indefinitely, but its ongoing storage will be reviewed every five years. This data may be matched to government education, criminal justice and other administrative data for future research. All data will be held securely (most likely with the Office for National Statistics, ONS) in a deidentified form (meaning that all names and other personal identifiers such as learners’ dates of birth will be removed). The management and use of this data will be in line with the ONS’s ‘Five Safes’ principals. This means this data cannot be used to identify or target individuals, will only be handled by approved researchers and will be managed in a secure environment.
Learner data will be treated with the strictest confidence in line with the GDPR and the Data Protection Act 2018. Learners’ identities will not be identifiable in any research outputs. We expect that learners will enjoy their involvement in the CRC Project, but they can stop taking part at any time. If leaners decide to withdraw from the study, their data may still be used for the archiving and research purposes described above.
Can NatCen provide more information about the study and data collected?
NatCen’s team are happy to answer any questions you have about this research or how the data will be used. Email CRC@natcen.ac.uk or call 0808 168 1348.
Who can I contact with a complaint about how my data has been used or managed?
You have the right to lodge a complaint with the Information Commissioner’s Office via their website at https://ico.org.uk/concerns/.