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Privacy notice - September 2020

In line with the EU General Data Protection Regulation (GDPR), there are certain things that we want to let you know about how information will be processed in the evaluation of Third Space Learning’s Affordable Maths Tuition programme. In this privacy notice, we explain the legal basis for data processing, who will have access to participants’ personal data, how data will be used, stored and deleted, and who you can contact about a query or a complaint.

Who’s who?

This evaluation is being carried out by independent evaluators, the National Centre for Social Research (NatCen). Third Space Learning (TSL) are delivering the AMT programme, and What Works for Children’s Social Care (WWCSC) are funding the programme and the evaluation.

You can find out more about NatCen at www.natcen.ac.uk.

You can find out more about WWCSC at https://whatworks-csc.org.uk/

You can find out more about Third Space Learning at https://thirdspacelearning.com/

Who will have access to personal data?

NatCen is carrying out this research and will have access to information about primary schools, school staff and children taking part in the Affordable Maths Tuition programme evaluation.

For children, we will collect unique pupil numbers (UPN), date of birth, first name and last name, Looked After status, and details for their Virtual School Head (if known by the school). This data will be collected by NatCen and securely transferred to the developer of the Affordable Maths Tuition programme (Third Space Learning) to facilitate delivery of the intervention. Pupil details will be used to link to pupils’ records in the National Pupil Database (NPD).

NatCen will also collect information about pupils’ schools and a key staff contact at the school, which will be shared with TSL. This data includes the school name, URN, DfE school number, and name and contact information for the school’s key contact.

In addition, NatCen will collect, process and analyse interview recordings, transcripts, observation notes, and survey data collected from participating pupils, school staff and AMT tutors.

Third Space Learning will collect data about the tuition they are providing. This includes data on tuition attendance for each pupil, the proportion of sessions for which there was good quality audio and whether the pupil has completed the intial diagnostic assessment.

All data will be treated with the strictest confidence. No school, staff member or child will be identified in any report arising from the research.

McGowan Transcriptions (www.mcgowantranscriptions.co.uk) is the transcription service we use to transcribe our interview data. They will have access to recordings and transcriptions from all interviews. McGowan Transcriptions is on our approved supplier list and compliant with all our information security policies.

How will the data be used?

The data collected will be used for research purposes only.

Data from the pupil survey, cost information collected from schools, and attainment data from the National Pupil Database (NPD) will be used to inform our impact evaluation. All assessment data will be anonymised before being analysed.

Information and opinions gathered from interviews with children, maths leads/ teachers, and tutors as well as observations of training sessions will be used to inform our process evaluation. All interview responses will be anonymised before being analysed.

NatCen will share results from the impact and process evaluations (including information from the NPD), in an anonymised form, with the WWCSC and Third Space Learning. Further matching to NPD and other administrative data may take place during later research.

NatCen will securely delete personal information about participants no more than six months after the evaluation is finished (by December 2022 at the latest).

The legal basis for processing data

The National Centre for Social Research (NatCen) is the data controller and also processes data for this project. Third Space Learning will access this data as a data processor. The legal basis is ‘legitimate interest’. This means that we believe that there is a genuine reason for us to process this data (to evaluate the impact of the Affordable Maths Tuition programme), that this data is needed to fulfil this purpose (we could not evaluate the Affordable Maths Tuition programme without this information), and that using this data will not interfere with individuals’ interests, rights or freedoms.

Who can I contact with a query or a complaint?

For questions about the evaluation, please speak to NatCen’s research team at affordablemaths@natcen.ac.uk.

If you have any questions about how your data will be used, please contact NatCen’s Head of Data Protection at dpo@natcen.ac.uk.

You also have the right to object to your/your child’s information being used in this evaluation. If you object, please let your child’s school know, or email us at affordablemaths@natcen.ac.uk.

Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office if your complaint is not satisfactorily addressed by us. Please go to www.ico.gov.uk for more information.