In line with the EU General Data Protection Regulation (GDPR), there are certain things that we need to let you, a research participant, know about how your information will be processed. In this privacy notice, we explain the legal basis for data processing, who will have access to your personal data, how your data will be used, stored and deleted and who you can contact with a query or a complaint.
What is the legal basis for processing my data?
The Department for Education are the data controller for this project. This means that they are responsible for deciding the purpose and legal basis for processing data. For this project, the legal basis for processing data is “public task”.
You can contact the Department for Education with any questions about the research at EY.email@example.com.
The National Centre for Social Research (NatCen), IFF Research and Frontier Economics are data processors for this project (see below).
Who will have access to my personal data?
The National Centre for Social Research (NatCen), Frontier Economics and IFF Research are carrying out this research and will have access to the sample files that for nursery settings include the names of your setting and main contact person and contact details for the setting (including phone numbers, email and postal address). For childminders the sample files include name and contact details (including phone numbers, email and postal address). NatCen, Frontier Economics and IFF Research will also have access to your answers to the survey. All responses will be anonymised before being analysed, passed to the Department for Education or archived.
Formara Print+ are the printing company who are printing the survey materials for the project. They will have had access to the contact member of staff name and address for the setting in order to send letters inviting you to take part. As an approved supplier, Formara Print+ are compliant with all of NatCen’s information security policies and data protection legislation.
How will my survey answers be treated?
The results collected are used for research purposes only.
At the end of the survey we will ask if you are willing for us to link your answers to this survey to other information held by the Department for Education, for example the Early Years Census and Schools Census. This is so that we can make the most of the information we have and learn more about different types of childcare and early years providers. If you agree to this, your personal information will be removed before being linked to any other dataset. This linked data will only be used for research.
At the end of the research, all data will be anonymised before being passed on to the Department for Education and stored in an archive for other researchers to analyse. Your personal information will be securely deleted once the project is complete in 2021.
Who can I contact with a query or a complaint?
If you have any questions about how your data will be used, please contact the Department for Education’s Data Protection Officer:
Data Protection Officer
Department for Education
Sanctuary Buildings, 20 Great Smith Street, London
Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk.
You also have to right to have your survey answers deleted. If you have taken part in the survey but would like to withdraw your data, please contact firstname.lastname@example.org with your unique reference number, which can be found at the top of any letters or emails you have received about the survey.