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Privacy notice

In this privacy notice, we explain the legal basis for data processing, who will have access to your personal data, how your data will be used, stored and deleted, and who you can contact with a query or a complaint.

Under the new EU General Data Protection Regulation (GDPR) there are certain things that we need to tell you about how your information will be used and stored if you take part in this research study. This privacy notice aims to provide you with this information and who you can contact with a query or complaint.  Please read this notice along with the information leaflet about the study.

The National Centre for Social Research (NatCen) is the research organisation carrying out the study and is the data processor for this project (this means NatCen is the organisation who will be using your data).  We are working on behalf of the data controllers who have decided the purpose of collecting your data and are funding the research.  The data controllers for this project are (depending on where you live): North Yorkshire Police; North Yorkshire Police and Crime Commissioner; Humberside Police; Lincolnshire Police; Humberside, Lincolnshire and North Yorkshire Community Rehabilitation Company Ltd and the National Probation Service.

When we talk about ‘your information’ this includes any information that you provide for the purpose of this research study, such as details about who you are, your experiences of wearing a tag and your offence history.

If you would like to know more about the research, what taking part will involve and how to contact the research team, please see the information sheet that was given to you with this privacy notice / the other information on this webpage.

What is the legal or lawful basis for using my data?

For this project, the legal or lawful basis for us using your data is consent which means that you agree to us using the information from your interview.  This must be based on your understanding how we will use your data, and your agreement must be clearly given. You can contact NatCen with any questions about the research at AAMRmonitoring@natcen.ac.uk

Taking part in the research is voluntary. You can change your mind about taking part in the study without giving a reason, even after the interview has been completed, by contacting the NatCen research team, on 0808 169 1673 or AAMRmonitoring@natcen.ac.uk by 15th February 2019.

Who will have access to my personal data?

NatCen is carrying out this research and will have access to your contact details and some background information about you, (where permission has been given to share this information), recordings and write-ups of the interviews.

McGowan Transcriptions  is the organisation we use to transcribe or write up our interview recordings. If you give permission for us to record your interview they will have access to recordings and transcripts from interviews. McGowan Transcriptions is on our approved supplier list and compliant with all of our information security policies. We can take written notes instead if you would prefer.

How will my data be treated?

The information you give us will be used for research only. All information or data that has been collected is handled in accordance with data protection legislation.  The information you provide will be used to write our research (for example published and unpublished reports and presentations) for the North Yorkshire PCC.  We will not name anybody in the report and it will not be possible to identify anyone who took part in the interviews in the report. All personal information will be securely deleted six months after the publication of the final report.

Further processing

If we wish to use your personal data for something new, which is not covered by this document, we will provide you with a new Privacy Notice. This will clearly set out why we want to use your information and processing conditions.  We will always ask for your agreement before we start using your information in a new way.

Will I have access to my data?

Yes, but please note that once the results of our research have been shared outside of the research team, we would not be able to change what we have said by removing your information. However, you can request that your personal information be deleted or changed and we will let you know immediately if this is possible or not.

Your rights and your personal data

As part of this privacy notice we are required to list the rights you have in relation to your personal data. These include the following:

  • You have the right to know when personal data about you is collected and used
  • You have the right to access the personal data that is held about you
  • You have the right to request your personal data be rectified
  • You have the right to request to have your personal data deleted
  • You have the right to ask that your personal data is not used/restricted
  • You have the right to use your personal data yourself
  • At times you have the right to object to the use of your personal data

Who do I do if I have a question or a complaint?

You can contact a Data Protection Officer either for the National Probation Service (NPS) or Community Rehabilitation Company (CRC) if you have a question about personal data that has been shared for the purposes of the research project:

If you would like to know anything about how the information that is collected during interviews is managed, please contact the Data Protection Officer at North Yorkshire PCC: dataprotectionofficerpcc@northyorkshire.pnn.police.uk

Your right to complain

If you have any concerns or are worried about the collection and use of your personal information for this research study, you have the right to complain to the Information Commissioner.

The Information Commissioners Office’s contact details: